As the two largest youth organisations in Nottinghamshire, Girlguiding Nottinghamshire and Nottinghamshire Scouts are teaming up to bring you a fun & adventure-packed Bank Holiday Weekend 4th -7th May 2018. The MegaMoot is the first of it’s kind in Nottinghamshire and will provide 5,000 Scouts & Guides a truly amazing & unforgettable experience.
And we’re looking for some mega volunteers to help make our Moot the best ever!
Do you have a ‘can do’ attitude, get on well with others, enjoy new challenges or have specialist practical or organisational skills and want to help deliver an amazing event for all Sections of Scouting and Guiding in Nottinghamshire? We’d love you to join our Core Team!
Take a look at the roles below, complete an expression of interest form and email it to volunteer@MegaMoot.org.uk by 12 June 2017.
Download an expressions of interest form
Head of Sub Camps
In this role you will lead and support the work of the Sub Camp Leaders. You will ensure they are aware of the requirements of their role and you will communicate information before, during and after the event. You will lead the Sub Camp allocations, set up information and resolve issues within your remit or escalate if required. Over seeing any sub camp activities and ensuring risk assessments are in place. Attend daily camp management meetings to feed back information from Sub Camps to the Chief Event Organisers. You will be a budget holder.
Sub Camp Leader (x5)
In this role you will be responsible for the preparation and delivery of all aspects of Sub Camp Life. You will recruit and lead a small team of volunteers who will manage camping arrangements, including group area allocation, arrivals, departures and health & safety for up to 1000 campers. You will ensure that a sub camp programme and theme is established and that the pastoral needs of all young people and adults are supported. You will be a budget holder.
Head of Site Services
In this role you will lead the delivery of all infrastructure requirements of the camp. You will lead a number of small teams who will manage the toilets, electrical supplies, some plumbing, dry refuse, marquees and any temporary buildings, outdoor lighting, fencing and signage around the venue. You will also be required to work with the venue to ensure the event runs smoothly and make decisions within your remit or escalate if required also ensure risk assessments are carried out where required. Attend daily camp management meetings to feed back information to the Chief Event Organisers. You will be a budget holder.
Head of Professional Services
In this role you will ensure key support provisions are in place; covering first aid provision, emergency and evacuation plans, fire safety, security, communications for key camp staff, traffic management, day visitors and health and safety. You will report directly to the Chief Event Organisers at key times during the weekend and monitor critical periods. This will require a number of small teams being under your responsibility. Attend daily camp management meetings to feed back information to the Chief Event Organisers. You will be a budget holder.
Head of Programme and Activities
In this role you will lead a team to plan and deliver all activity and programme aspects of the camp. This will include programme, on and offsite daytime activities, adventurous activities and evening activities including staged events. You will also liaise with the venue to ensure all activities are running to maximum capacity. Outside providers of activities will also be under your control and will require managing prior to and during the event. Risk assessments will need to be checked and completed as required to ensure the safety of young people during the activity sessions. Attend daily camp management meetings to feed back information to the Chief Event Organisers. You will be a budget holder, responsible for 40% of the event’s overall budget.
Head of Administration
In this role you will be responsible for; booking administration and information, ensuring key dates are adhered too, managing health information, financial administration, and administrative support to key meetings, staff bookings, grants, merchandise ordering and delivery. Producing the operational event manual with the Chief Event Organisers. Running the onsite information centre during the event, dealing with questions or queries on a daily basis and feeding information back to the Chief Event Organisers as well as attending the daily camp meeting. You will be a budget holder.
Head of Communications
In this role you will lead a team responsible for communications, which will include media, social media, the web site, issuing of communications to campers when required, VIP visitors and guests to the camp. You will build a small team to ensure information is released in a timely manner. You will attend daily camp management meetings to feed back information to the Chief Event Organisers. You will be a budget holder.
Youth Camp Representatives
As a youth camp representative you will gather young people’s requirements prior to the camp and feed them in to the Core Team, run youth forums during the event, represent the young people at civic and VIP events. Gain young people’s feedback during the event and runs small initiatives before and during the event. Attend daily camp management meetings to feed back information to the Chief Event Organisers. You will be a budget holder.
